Free repair letter generator

Put the repair request in writing.

Create a clear, polite and dated request for your landlord or property manager. Copy it into an email or save it as a PDF.

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[Your address or email]

27 October 2026

[Landlord or property manager]

Repair request: [repair needed] — [Rental address]

Dear [Landlord or property manager],

I am writing to report [repair needed] at [Rental address].

Please arrange an inspection and the necessary repair. Please confirm in writing within 7 days when the issue will be inspected or repaired.

I have dated photos available and can provide them if helpful.

Please keep me updated in writing. Thank you for your prompt attention to this request.

Sincerely,

[Your name]

This is a template, not legal advice. For gas, fire, flooding, electrical danger or another immediate risk, use the proper emergency contact rather than waiting for a letter.

A repair letter is stronger with a dated record.Keep the first photo, each follow-up and the landlord’s replies together in RentSeal. Free to start with up to 10 photos per rental.

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Questions

Before you send it.

Why send a repair request in writing?

A dated email or letter makes the problem, the date and what you asked for easier to understand later. Keep a copy and any reply.

What if it is an emergency?

Do not rely on a letter alone. Contact the landlord’s emergency number and the appropriate emergency or utility service. Leave the home if staying there is unsafe.

How long should I give the landlord?

There is no single deadline that works everywhere or for every repair. Choose a reasonable response time for the problem and check the law and emergency process where you live.

Is this legal advice?

No. It is a writing tool. Repair duties, access rules and escalation options depend on your location, agreement and facts.